Attending an international event, conference, summit, or workshop in Canada requires careful planning, visa arrangements, and compliance with immigration regulations. Below is a step-by-step guide for international visitors along with how Lawtiq can assist in the process.
Step 1: Identify the Event and Register
Research and Choose the Event: Identify the conference, summit, workshop, or business event relevant to your industry or profession.
Check Event Requirements: Review registration fees, deadlines, and required documents (invitation letters, sponsorships, etc.).
Secure Registration: Complete online registration and obtain a confirmation email or letter from the event organizers.
How Lawtiq Helps:
Provides guidance on choosing the right event for professional networking and business expansion.
Assists in obtaining an official invitation letter from the event organizers if required for visa purposes.
Step 2: Check Visa and Entry Requirements
Determine Your Visa Category:
Business Visitor Visa (Temporary Resident Visa - TRV): Required if you are attending an event but not working in Canada.
Electronic Travel Authorization (eTA): Applicable to citizens from visa-exempt countries.
Work Permit: Needed if speaking, presenting, or participating in a hands-on workshop.
Check Processing Times: Processing times vary by country; early applications are recommended.
How Lawtiq Helps:
Guides applicants in choosing the correct visa category based on their purpose of travel.
Assists in compiling and submitting visa applications to the Immigration, Refugees, and Citizenship Canada (IRCC).
Step 3: Gather Required Documents
Standard Documents for a Visitor Visa:
Valid passport (with at least 6 months' validity beyond the intended stay).
Recent passport-size photographs (as per IRCC specifications).
Completed IMM 5257 (Temporary Resident Visa)Â application form.
IMM 5645 (Family Information Form)Â for applicants traveling with family.
Event Invitation Letter from the organizer stating purpose, duration, and itinerary.
Proof of event registration (receipt, email confirmation).
Proof of funds (bank statements, sponsorship letters, or employer financial support).
Flight itinerary and proof of accommodation booking.
Travel health insurance (recommended).
Ties to home country (employment letter, business ownership proof, family connections).
How Lawtiq Helps:
Provides a document checklist tailored to each applicant’s needs.
Reviews and verifies all documents before submission to minimize chances of visa refusal.
Step 4: Submit the Visa Application
Apply Online via IRCC Portal or submit a paper application at a Visa Application Centre (VAC).
Pay the Visa Fee (typically CAD $100 for a TRV, plus biometrics fee if required).
Provide Biometrics (if applicable) at a local VAC.
How Lawtiq Helps:
Guides applicants through the online submission process.
Arranges appointments for biometrics and visa interviews (if required).
Step 5: Attend Visa Interview (If Required)
Some applicants may be called for an interview at the Canadian consulate.
Typical interview questions include the purpose of visit, financial stability, and intent to return home.
How Lawtiq Helps:
Offers mock interview sessions to prepare applicants.
Provides legal representation if additional information is requested by the visa officer.
Step 6: Receive and Track Your Visa
IRCC provides an application tracking number to check the status.
Once approved, the passport will be stamped with the visa and returned.
How Lawtiq Helps:
Provides real-time tracking updates for visa processing.
Handles reapplication in case of a visa refusal, addressing reasons for rejection.
Step 7: Plan Travel and Accommodation
Book flight tickets after visa approval.
Arrange accommodation (hotels, Airbnb, or staying with a host).
Plan transportation within Canada (rental car, Uber, public transit).
How Lawtiq Helps:
Assists in booking cost-effective flights and accommodations.
Provides guidance on public transportation and local travel tips.
Step 8: Prepare for Arrival in Canada
Carry Essential Documents:
Valid passport with visa.
Copy of event invitation letter.
Hotel booking details and return flight ticket.
Proof of funds.
Complete ArriveCAN Submission:
Use the ArriveCAN app to submit travel and quarantine details (if applicable).
How Lawtiq Helps:
Provides a pre-departure checklist ensuring all documents are in order.
Assists in ArriveCANÂ submission if required.
Step 9: Clear Immigration at the Canadian Airport
Present documents to the CBSA officer (Canada Border Services Agency).
Answer questions regarding the purpose of visit, length of stay, and financial means.
Receive a Temporary Resident Stamp in your passport if approved for entry.
How Lawtiq Helps:
Offers arrival guidance on how to respond at immigration checkpoints.
Provides emergency support if facing border entry issues.
Step 10: Attend the Event and Enjoy Your Stay
Follow the event schedule, participate in networking sessions, and maximize learning.
Comply with Canadian laws and immigration rules during your stay.
Explore tourist attractions if time permits.
How Lawtiq Helps:
Assists with on-ground support if needed during the visit.
Provides assistance for extended stays or visa renewals if required.
Step 11: Depart Canada and Maintain Future Entry Eligibility
Ensure departure before the visa expiry.
Keep records of attendance and event participation.
Maintain good travel history for future Canadian visa applications.
How Lawtiq Helps:
Advises on visa extensions if needed.
Guides on future visit visa applications based on travel history.
Why Choose Lawtiq?
Expert visa consultation for international event attendees.
Personalized application preparation to improve approval chances.
Assistance with interviews, documentation, and travel arrangements.
Support for on-ground challenges in Canada.
Legal help in case of visa refusals or border entry issues.
Final Thoughts
Attending an international event in Canada can be a seamless experience if planned correctly. With Lawtiq’s end-to-end assistance, applicants can focus on professional networking and learning while we handle the immigration and logistical hurdles.
Contact Lawtiq today for a hassle-free Canadian visa application!